Office of the Registrar

The Office of the Registrar delivers a wide variety of services to the academic community. The office aims to provide services in an well-organized manner that allows the members of the academic community to use the services with minimum effort and extreme contentment. The Registrar’s office is in charge for student admissions and registration, grade reporting and transcript of records generation, and maintenance of academic records.

Registrar is one of the important front liner of the university, serving our clients--the students and is responsible for the accuracy, integrity, and security of academic  records. Our standing policy is always to respond  to authentic requests for information or services as quickly and precisely as possible.

FUNCTIONS:

The Director for Student Records and Admission is responsible for the supervision and management of all administrative and operational functions of the office of the Registrar which is considered as the Central Office of Student Records and Admission.

The Director shall, in accordance with the vision and objectives of the Office of th Student Records and Admission, ensure the integrity, accuracy, and security of all academic records and current and former students of the University. In particular, he/she shall perform the following functions;

1. Assist in the development and maintenance of sound student records –keeping and management in the division.
2. Help meet enrollment goals for the assigned target per curricula offering of the University;
3. Provide accurate, certified, validated and authenticated information and documentation of the students’ credentials in accordance with the existing University’s policy and in total realization of the University’s vision, mission and objectives;
4. Facilitate effective students’ registration and enrollment;
5. Process the articulation of students’ transfer credits, graduation and certification of baccalaureate, associate, graduate and post graduate degrees, enrollment and degree verification, production of official transcripts, diplomas, and commencement ceremonies;
6. Ensure and sustain proper creation, use and disposal of records observing sound records keeping, management and policy of all the students’ academic records, so as to achieve efficient, transparent and accountable governance;
7. Coordinate with the Campus Directors/ Deans of the different colleges in curricular offering and other related activities of the campus/ colleges;
8. Coordinate with Camps Directors/Deans of the different Campuses in providing the University, Board of Regents, CHED, PRC, CSC and other agencies with the updated and accurate reports on enrollment, graduates and other data/information requested from the University;
9. Decide on academic- related matters involving student credentials, evaluation of subjects and/or credits earned, academic placement and eligibility for graduation.;
10. Recommend policies for presentation and approval by the appropriate bodies;
11. Implement approved policies and admission decisions;
12. Assist in the development, maintenance and execution, of the division’s communication plan to prospective and admitted students;
13. Plan and implement assiduous service to the University and its greater community by responding in a professional, efficient, courteous, and sincere manner towards all its clients;
14. Develop and realize appropriate enhancement program in updating and upgrading the professional skills, competencies, and knowledge of the office personnel in the division through relevant in-service trainings and/or scholarship, etc.;
15. Oversee the collation of all the University terminal reports on student records, including related data from other campuses as deemed necessary for submission and/or for publication.
16. Upgrade the office system according to the needs and change of time;
17. Validate ID cards and collect grades from the faculty; and,
18. Perform other functions as maybe assigned by the University President, the Vice President for Academic Affairs as well as the other offices.